18 Postal Assistants on job for clearance of Pendency

18 PAs were ordered to work on OTA for completion of pendency of own branches and Core banking work on 28-11-2009. This is first time that highest 18 PAs were attended duty on OTA on holiday.All team members are taking keen interest to complete all pendency. I convey my best wises to them and hope this sprit be continued .

Patiala HO- Image in print media

Publicity of iMO service in Patiala City

A publicity compaign for iMO web based service started in Pataila city on 24-11-2009 by specially designed 05 RIKSHA PULLER in different locality of Patiala City The silent feature of iMO announced through loud speaker for public in Hindi and Punjabi. APM counter Gurmeet Kaur informed me about 1700 hrs some telephone received for how to use IMO service. It shows that information of service reached to the customers. It is definately increase the business of iMO and public can be benefited .

Meeting with SPMs for SB work on 22-11-2009

The list of general irregularities committed by the Sub Post office in respect of saving bank account
S.No Subject Action to be taken
01 Mentioning of DLT and Bal on vouchers While doing any transaction of SB
DLT and BAT should be mentioned on SB-7 and SB-103.
The balance after transaction of account could not be checked at HO level due to none mentioning of DLT and BAT at the time of posting.
02 Mode of payment of above Rs 20000/- Withdrawal above Rs20000/- cheque number /re- invest/deposit in SB account number should be written on SB-7 in each category
03 Authentication of vouchers by SPM/PA Withdrawal vouchers of SB scheme should be signed by SPM and PA

04 Mentioning of amount of Principal and Interest in -respect of closed MIS and TD Principal and interest of closed account of MIS and TD should be mentioned separately in LOT and in daily account.
Principal amount means the amount for which the account opened
05 MIS deduction MIS deduction should be written separately in LOT and daily account

06 RD deposit and default RD deposit and default /penalty should be written separately in LOT and daily account

07 Repayment of half withdrawal loan of If there is repayment of half withdrawal in RD account then loan amount should be taken in deposit and interest should be taken in penalty.
08 In case of non attachment of original passbook on closing of RD account by Post office except single handed While closing the RD account in which half withdrawal is taken and the Date of opening of account, Deno. Date of half withdrawal should be written on SB -07 for those offices do not attach the Passbook with voucher.

09 Transaction of all category of TD account All category of TD( 1,02,03 &5years) should be taken in proper head in daily account


10 Closing of I Yr. TD account Date of opening of account should be mentioned on SB-07


11 Affixing of date stamp on voucher Date stamp on all vouchers is usually omitted by many SOs; it should be impressed on each voucher.


12 Use of SB cover Passbook for interest or sanction of withdrawal of all categories should be sent through SB cover not by hand.

Meeting held for proper accounting of Accounts heads on22-11-09

A Meeting was held at 1100 hrs on 22-11-09. The following APMs/PAs were attended .
01. APM Accounts and Tresury
02. Accountant
03. Sub Account Assistants
The matter was discussed in details and following action should be taken for booking of transactions in correct account head.
01.Once a account head created in the system it could not be delected at HO level.
02.Any New account head should be created by System Assistant only on approval of Sr.Postmaster.
03.The headwise figures shown in SO and BO summary are not being tallied by the concerned PA . utimately summaries or accounts shown incorrect figures.Concerned PA should tally the figures taken into account and shown in the respectively summary on daily basis and put his/her intials to having abeen checked during 1600 Hrs to 1630 Hrs with Sub Account Assistants.
04.In case of more account head in particular subject Only one identified head should be used by Sub Account, HO account and cash book .

These instructions will bring into the notice of all PAs by the concerned APMs. APMs also ensured that the instructions are being followed in true sprit.

Webcam provides for signature scanning

02 Webcames were provided to SB counter for scanning. Shri Divender PA also attached with SB branch for signature scanning. % of scanning is increased from 86 % to 92 %. All the SB Assistant should complete the task by 25-11-2009.

On review of proformance that 97% of scanning work has been completed. Pending scanning will be completed by the end of Nov 2009.A special team comprises 02 memebers namely Shri Vineet Malhotra and Shri Parminder has been constituated for scanning of signature of NSC and KVP and team will work on 28-11-2009 and 29-11-2009 will work on OTA .

Best Postmen Team No 02 for Ist &2nd week Nov2009

A review was carried out for performance of Postmen and team and revealed that Team No 02 was achieved 94% delivery of Accountable articles which is highest amongst other 06 teams.
Tolreance limit is 5% for accountable articles. The team members are directed to achieve above 95% of delivery .

UPGRADATION OF PAY SCALE TO INSPECTOR

Ministry of Finance Vide Memo No F. No 1/1/2008-IC dated 13.11.2009 has revised the GP of Rs 4200/- granted to the existing pre-revised scale of Rs 6500-10500 to Rs 4600/- w.e.f 1.1.2006. The pay is to be refixed and the arrears will be paid immediately. Personal Secretaries of our Department who were in the pre-revised scale of Rs 6500 will be benefited immediately. Our demand for upgradation of pay scales to Inspector Posts at par with the Inspectors of CBDT/CBEC was considered by the Pay Commission and the recommendation given in the report is reproduced below:-
Extract of Para 7.6.14 of Pay Commission recommendations for Inspector Posts.
7.6.14 Postal Inspectors in Department of Posts have demanded a higher pay scale of Rs.6500-10500 on par with Inspectors and analogous posts in CBDT/CBEC as well as Assistants of Central Secretariat Service (CSS) on the ground that they are recruited through the same examination. The Commission is recommending the merger of pre-revised pay scales of Rs.5500-9000 and Rs.6500-10500 which will automatically bring Inspector (Posts) on par with Assistants in CSS/Inspectors and analogous posts in CBDT and CBEC. With this upgradation, Inspector (Posts) shall come to lie in an identical pay scale as that of their promotion post of Assistant Superintendent (Posts) [ASPOs]. ASPOs shall, accordingly, be placed in the next higher pay scale of Rs.7450-11500 corresponding to the revised pay band PB-2 of Rs.8700-34800 along with grade pay of Rs.4600. The next higher post in the hierarchy, that of Superintendent (Post), which is also a promotion post for ASPOs, shall be placed in the pay scale of Rs.7500-12000 corresponding to the revised pay band PB-2 of Rs.8700-34800 along with grade pay of Rs.4800. Parity exists between the posts of Inspector (Posts) and Inspectors in Mail Motor Service (MMS). This parity would need to be maintained and Assistant Manager, Mail Motor Service shall be placed in the higher grade of Rs.7450-11500 whose corresponding replacement pay band and grade pay is PB-2 of Rs.8700-34800 along with a grade pay of Rs.4600. Similarly, Manager, Mail Motor Service shall be placed in PB-2 pay band of Rs.8700-34800 along with a grade pay of Rs.4800 which corresponds to the prerevised pay scale of Rs.7500-12000.
As the Inspectors are already placed at par with pay scale of Rs 6500-10500, the benefit should also be given to Inspector Posts. The case is being taken up with our Department for upgradation of Grade Pay to Inspector Posts from Rs 4200/- to Rs 4600/- Simultaneously the grade pay of ASP and Gr B should upgraded to 4800 and 5400 respectively. Our Assoication is on the job. Specific orders will be got issued by the Directorate very soon. (Source from G. Samuel GS)

Tips to Postman - The Ambassador of India Post

DEPARTMENT OF POSTS
D.K.TRIPATHI
Sr.Postmaster Head Post office
PATIALA -147001
DO letter No Admin/office/2009
Dated at Patiala 06-11-2009

Dear Shri

I would like to thanks you for your excellent performance in the field of delivery of mails, in the core area of Department, to serve our customers after my joining as a team head of Patiala Head Post office.
As you know we celebrated our national postal week during last month and taken an oath during the vigilance awareness week on 03-11-2009 for doing work with devotion without fear.
I would also like to share some tips for excel in our field.
01. Attend office duty in time.
02. Make cordial relation with each other.
03. Always wear office uniform
04. Leave office for beat in time and give return to office in time
05. Inform about postal services amongst customer at their door step
06. Keep postal articles in the newly supplied postmen bag
07. Obtain signature of the addressee on delivery of Regd articles in the prescribed column of delivery slip, also obtain sign with rubber stamp in case of delivery of mails to firm, office and Bank etc.
08. Ensure 100% delivery of ordinary mail and Accountable articles
09. Advice customer to provide letter box at entrance point
10. Issue notice on the spot in case of non delivery of Regd .articles
11. Keep sufficient stock of postal stationary and sale in beat
12. Inform about use of PINPLUS to the resident of your beat

Bill Gates says “I am not in the competition with anybody. My goal is to beat my last performance only”

I am confident that you should follow the above tips and change your official life.

With best wishes,

Yours

D.K. Tripathi
Sr. Postmaster
PATAILA HO
To,

Shri Daya ram nomiates as a Project officer for Core Banking

Shri Daya Ram BCR Postal Assistant has been nominated as a project officer for execuation of pre activites for implementation of Core Banking solution in Patiala HO.

CURRENCY COUNTING AND FAKE DETECTER MACHINES PROVIDES

The following methadox currency counting and checking machines were provided to the branches noted against each on 05-11-2009. A short training session was also organised and machinic of Methadox explained the working of machines to Postal Asssitants.
01. Currency counting machine (Bundles) to ATR II
02. Currency counting machine (Loose) to SB Counter No 02
03. Fake detector machine to SB Counter No 01
04. Fake detector machine to ATR II

PHOTO - PROJECT OFFICE

WELCOME TO CPMG COL.P R KUMAR

PHOTO OF FUCTIONS

RAILWAY RESERVATION FACILITY AT PATIALA HEAD POST OFFICE

USE PINPLUS FOR FASTER DELIVERY OF MAIL

DEPARTMENT OF POSTS LAUCHES NEW SERIES OF PIN CODE NAMED PINPLUS. WHICH INCLDUES THE BEAT NUMBER OF LOCALITY & POSTMENT WITH PIN CODE.
FOR EXAMPLE
PINCODE OF PATIALA HEAD POST OFFICE IS 147001
BEAT CODE OF LOCALITY /POSTMAN OF LEELA BHAWAN IS 01
PINPLUS OF LEELA BHAWAN PATIALA IS 147001-01
PINPLUS CAN BE HAD FRoM THE POSTMEN OF YOUR AREA AND USE PINPLUS IN EVERY COMMUNICATION AND POST.
Pincode directory is also available at Patiala HO at the cost of Rs 40/- only.

TELEPHONE NUMBERS OF PATAILA HEAD POST OFFICE

D K TRIPATHI SR. POSTMASTER 0175-2301697 94656-65358
Dy. Postmaster(Counter) 0175-2200661
Dy. Postmaster(Mails & Try) 0175-2207186
APM (Accounts) (SO SB)(SBCO) 0175-2304871
PA Philately IMTS 0175-2301455
Manager Speed Post 0175-2212927

INTERNATIONAL MONEY TRANSFER SERVICE

International Money Transfer

IN PATIALA
IMTS SERVICE IS AVAILABLE IN ALL THE DEPARTMENTAL POST OFFICE UNDER PATIALA DIVISION.


Salient features of the International Money Transfer Service:

As a result of the collaboration of the Department of Posts, Government of India with the Western Union Financial Services, USA, a state of the art International Money transfer Service is now available through the post offices in India, which enables instantaneous remittance of money from 185 countries to India. The recipients can in fact collect the money in minutes after the sender has made the remittance.

The service is targeted to particularly fulfill the needs of NRI dependent families in India, visiting International tourists and foreign students studying in India.

The International Money Transfer process is as follows: -

1. To avail of this Service, a remitter goes to any one of the more than 100,000 Western Union Locations in the 185 countries in which the Service operates , fills up a "To send money" form and pays principal amount and charges. The sender gets a Money Transfer Control Number on a receipt after the transaction is sent through the system. Thereafter, the sender calls up his/her payee and gives information on the money sent. The Payee / Receiver goes to the post office , fills up a "To receive money" form shows valid identification and receives money along with the receipt, once the transaction is verified. This entire process is completed within ten minutes.

2. The Payee receives the full amount in Indian Rupees. There is not more than 2500 USD can be sent at a time as per applicable RBI regulations which must however be only for personal use..

3. The Post offices have been directed to treat the payee as "Most Favoured Customers", which ensures courteous and efficient service to them.

4. For the sake of facilitating the transactions, the recipients can use any one of the following documents to establish their identity:

a) Voter Card b) Passport c) Driving License d) Income Tax PAN Card

5. The Post office also provides its own identity card to regular customers so that other proof of identity does not have to be provided by them again.

6. The service is currently available in all the State/Union Territory capitals and other major cities in the country and by the end of March , it is proposed to be expanded to Head Post offices at the district headquarters.

7. This International Money Transfer Service is safe, legal, fast & reliable. Also, it is approved by the Reserve Bank of India and is being provided by a Department of the Government of India i.e. the Department of Post.

9. At present the Post office will only provide its customers with the facility of receiving money and not of sending money from India to other countries, as per applicable RBI instructions.

10. On the request of the NRI community , the department is open to extending the services to any other location (village/town/city) as well, which has the potential clientele.

11. For further information on the service, the International representatives of the Western Union Financial Services International can be contacted in any of the 185 countries from which the service is available.

12. Requests for extension of the service to any part ; town / village / city in India along with any other feedback by Indian missions as well as NRI bodies can be provided directly to Project Manager, International Money Transfer Services , Department of Posts, Dak Bhawan, Sansad Marg , New Delhi PIN : 110 001, Tel : 91-11-3354842 , Fax: 91-11-3354843.

List of Post Offices covered for the Western Union Money Transfer Scheme

Details about agents at sending points

Please visit www.westernunion.com





Shri Raj Kumar
Project Manager ( International Money Transfer Services)
Customer Service Center
Dak Bhavan, Sansad Marg
New Delhi - 110 001
Ph. 91-11-23096114
Fax - 91-11-23096108
email - rajkumaripos@rediffmail.com
FOR PATAILA HEAD POST OFFICE
PHONE NO -0175-230145

PHILATELY - THE KING OF HOBBY

Philately


What makes Philately a special hobby for me ?
Philately is a delightful hobby that sharpens and satisfies your aesthetic tastes. While expanding your knowledge of and interaction with the world you live in, you get to know interesting details of politics, history , prominent personalities, national and international events, geography, flora and fauna, agriculture, science, monuments, soldiers, warriors, scientists, arms and ammunition, modes of transport etc. This process of learning becomes more delightful through visuals and brief write-ups. In addition, philately cultivates a meticulous and focused attention to detail. It also helps you to make friends across boundaries and age limits.



What can I collect ?

Both mint - stamps (unused stamps) and used stamps can be collected. These can be collected year-wise , nation-wise or theme-wise. To make this easier and more attractive to beginners, philatelists generally advise you to collect stamps according to a selection of your choice called a Thematic Collection. Themes may be flowers, birds, animals, architecture, railways, monuments, Red Cross etc... Definitive stamps and stationery can also be collected as a theme. The bottom line is that the collection unfolds various aspects of a theme like a story .



Types of Stamps

There are commemorative and definitive stamps. Commemorative stamps are issued, as the name suggests, to commemorate important events, prominent personalities in various fields, aspects of nature, beautiful or rare flora and fauna, environmental issues, agricultural activities, national/international issues, games etc. These stamps are only available at Philatelic Bureaux and counters or under the Philatelic Deposit Account Scheme. They are printed in limited quantities.



Definitive stamps on the other hand, are used for day - to - day postal mailing purposes and are available in various ascending denominations from 20 paisa onwards at all postal counters.



How do I collect used stamps ?

Do not throw away letters that you receive. You can collect used up stamps through them. These can be detached delicately from the postal articles. Rinse in a shallow dish of water, using your hands or a soft brush. Carefully dry them in a dark place as the ultra violet rays of sunlight can damage the colours. It is also valuable to retain stamps along with the envelopes on which they are pasted as this authenticates their use.

Where can I get stamps ?

Mint stamps are available at Philatelic Bureaux and Counters in the designated post offices, details of which will be available at your nearest Head Post Office. You may like to get. in touch with local philatelists who can perhaps guide your interest. Make pen - friends both in the country and abroad -you will be surprised at the number of people who share your interest.

How can I get and use albums ?

Albums are available at leading Book and Stationery stores and with philatelists. Pasting stamps ruins them. Use paper hinges or "havids" to place them in a album. Plastic strip albums are now available and are ideal to use for beginners. Handle stamps with pincers to avoid smudging or damaging them in any way with your fingers.



What is the Philatelic material available at Philatelic Bureaux ?

Philatelic material includes -



Mint stamps (unused stamps)

First Day Covers (FDCs, which are issued with every commemorative stamp )

Brochure (Information sheet accompanying each commemorative stamp )

Collectors' Packs, year-wise

Miniature/Souvenir sheets which are sometime issued with

Commemorative stamps.

Catalogue of Postage Stamps of India since 1947

What is a Philatelic Bureau, a Philatelic Counter and an authorised office?

Philatelic Bureaux function in 59 Head Post Offices at Circle Head Offices or in major district towns.

-They carry out sale of philatelic items to individuals, dependent counters and authorised Post offices.

-Philatelic Deposit Accounts can be opened at these Bureaus.

-Philatelic counters supply all philatelic items but are not authorised to issue the Special Cancellation that accompanies each commemorative stamp.

-They provide a standard "First Day of Issue" cancellation on first day cover. Authorised offices only sell commemorative/special stamps, blank first day covers and brochures.

Philatelic News Letters

Please write to tilak@indiapost.gov.in

Catalogue of Indian Postage Stamps

Periodically a catalogue of Indian Postage Stamps from 1947 onwards is updated and is made available for sale from the Philatelic Bureaux. If you need it from abroad, please contact the Director, Mumbai GPO, Mumbai, Maharashtra, India.



Contacting Philatelists

Many queries are received from beginners particularly, seeking guidance for starting a collection of postage stamps. You may wish to obtain information or consult the Philatelic Congress of India at sahadevas@yahoo.com .The Department of Posts is not, however, responsible for the information etc. supplied by the Philatelic Congress of India as the Department does not handle the secondary market in Philately.

Publication

A philatelic publication, titled "India's Freedom Struggle through India Postage Stamps" brought out by the Department of Posts, India, in Hindi and English is now available for sale at the Philatelic Bureaux for Rs.500/- with 40% discount. However, packing and forwarding charges will be paid in advance with the cost of the Book by the purchaser. Charges payable within India on account of forwarding by registered letters are Rs.220/- and by registered parcels are Rs.60/- .The net amount may be remitted by Money Order or demand draft ( not cheque) after deducting the admissible discount and adding the packing and forwarding charges. For registered letters, therefore, the total amount is Rs.520/- and for registered parcel Rs.360/-.



For over - seas orders, the net amount of Rs.830/- for countries falling in Category-I and Rs.1070/- for countries falling in Category-1I is required to be remitted to Mumbai GPO only, who is authorised to handle such orders.

Conditions for reproduction of Stamp Images

Re- production of stamps is allowed for illustration purposes in Philatelic Publication or in an article relating wholly on postage stamps which may appear in any magazine, newspaper or publication of a general character. Such reproduction should however , be only in black. If stamps are to be produced in colour for publicity purposes, prior permission of the Director General of Posts must be obtained. To avoid similarity with the postage , such reproduction must be distinctively in smaller or larger sizes than the actual stamp and must be without perforation on the edges. Further, across bar will also be placed on one- corner of the stamp, obliterating the denomination. It must be noted that reproduction of the stamp in colour of the actual size of the stamp with perforation of the edges may be deemed to be taken as production of the actual stamp".




From India


Director (Philately)
Director

Dak Bhavan, Sansad Marg


New Delhi - 110 001

Ph. 91-11-3710154


Fax. 91-11-3711731


email - directorphilately@indiapost.gov.in

PATIALA
PHONE 0147-2301697

iMO service available in Head Post office

Instant Money Order Service (iMO) - the instant domestic Money transfer Service


INSTANT SAFE RELIABLE CONVENIENT Up to RS.50,000/-

India Post presents Instant Money Order (iMO), the instant on-line money transfer service that is instant, convenient,reliable and affordable.
IMO is an instant web based money transfer service through Post Offices (iMO Centre) in India between two resident individuals in Indian territory.
You can transfer money from Rs.1,000/- to Rs. 50,000/- from designated iMO Post Offices.
It is simple to send and receive money.
iMO Booking Procedure


Fill up the “To Remit Payment” (TRP-1) form and submit it with money at iMO Post Office Counter.
iMO Counter clerk after booking the iMO immediately will give a printed receipt with computer generated confidential 16 digit iMO number in a sealed condition. Even the 16 digit iMO number will not be known to booking clerk.
Customer is required to tear off the seal and convey the confidential 16 digit iMO number to the receiver over phone, SMS, e-mail, etc. at his means and risk.

iMO delivery Procedure

Receiver to present the 16 digit iMO number at any designated iMO post office counter and will fill up and submit a “To Make Payment” (TMP-1) form along with a copy of his personal identity proof.

Receiver can receive the payment in cash upto Rs.50,000. He can also receive the payment through his post office savings bank account in the same iMO office.


Tariff

Remittance Commission

1000-5000 150

5001-10000 170

10001-15000 190

15001-20000 210

20001-25000 230

25001-30000 250

30001-35000 270

35001-40000 290

40001-45000 310

45001-50000 330


Photo Identity

1.Voter’s I-Card

2.PAN Card

3.Ration Card with photo of the receiver

4.Post Office Identity Card

5.Driving License

6.Passport.

7.School/college i.d

8.Official i.d

In case the Photo I.-Card has a valid expiry date the same is to be mentioned in ‘To Make Payment’ (TMP-1) Form

USE iMO SERVICE SEND YOUR MONEY WITHIN 15 MINUTES.