Sunday, November 29, 2009
18 Postal Assistants on job for clearance of Pendency
18 PAs were ordered to work on OTA for completion of pendency of own branches and Core banking work on 28-11-2009. This is first time that highest 18 PAs were attended duty on OTA on holiday.All team members are taking keen interest to complete all pendency. I convey my best wises to them and hope this sprit be continued .
Wednesday, November 25, 2009
Tuesday, November 24, 2009
Publicity of iMO service in Patiala City
A publicity compaign for iMO web based service started in Pataila city on 24-11-2009 by specially designed 05 RIKSHA PULLER in different locality of Patiala City The silent feature of iMO announced through loud speaker for public in Hindi and Punjabi. APM counter Gurmeet Kaur informed me about 1700 hrs some telephone received for how to use IMO service. It shows that information of service reached to the customers. It is definately increase the business of iMO and public can be benefited .
Saturday, November 21, 2009
Meeting with SPMs for SB work on 22-11-2009
The list of general irregularities committed by the Sub Post office in respect of saving bank account
S.No Subject Action to be taken
01 Mentioning of DLT and Bal on vouchers While doing any transaction of SB
DLT and BAT should be mentioned on SB-7 and SB-103.
The balance after transaction of account could not be checked at HO level due to none mentioning of DLT and BAT at the time of posting.
02 Mode of payment of above Rs 20000/- Withdrawal above Rs20000/- cheque number /re- invest/deposit in SB account number should be written on SB-7 in each category
03 Authentication of vouchers by SPM/PA Withdrawal vouchers of SB scheme should be signed by SPM and PA
04 Mentioning of amount of Principal and Interest in -respect of closed MIS and TD Principal and interest of closed account of MIS and TD should be mentioned separately in LOT and in daily account.
Principal amount means the amount for which the account opened
05 MIS deduction MIS deduction should be written separately in LOT and daily account
06 RD deposit and default RD deposit and default /penalty should be written separately in LOT and daily account
07 Repayment of half withdrawal loan of If there is repayment of half withdrawal in RD account then loan amount should be taken in deposit and interest should be taken in penalty.
08 In case of non attachment of original passbook on closing of RD account by Post office except single handed While closing the RD account in which half withdrawal is taken and the Date of opening of account, Deno. Date of half withdrawal should be written on SB -07 for those offices do not attach the Passbook with voucher.
09 Transaction of all category of TD account All category of TD( 1,02,03 &5years) should be taken in proper head in daily account
10 Closing of I Yr. TD account Date of opening of account should be mentioned on SB-07
11 Affixing of date stamp on voucher Date stamp on all vouchers is usually omitted by many SOs; it should be impressed on each voucher.
12 Use of SB cover Passbook for interest or sanction of withdrawal of all categories should be sent through SB cover not by hand.
S.No Subject Action to be taken
01 Mentioning of DLT and Bal on vouchers While doing any transaction of SB
DLT and BAT should be mentioned on SB-7 and SB-103.
The balance after transaction of account could not be checked at HO level due to none mentioning of DLT and BAT at the time of posting.
02 Mode of payment of above Rs 20000/- Withdrawal above Rs20000/- cheque number /re- invest/deposit in SB account number should be written on SB-7 in each category
03 Authentication of vouchers by SPM/PA Withdrawal vouchers of SB scheme should be signed by SPM and PA
04 Mentioning of amount of Principal and Interest in -respect of closed MIS and TD Principal and interest of closed account of MIS and TD should be mentioned separately in LOT and in daily account.
Principal amount means the amount for which the account opened
05 MIS deduction MIS deduction should be written separately in LOT and daily account
06 RD deposit and default RD deposit and default /penalty should be written separately in LOT and daily account
07 Repayment of half withdrawal loan of If there is repayment of half withdrawal in RD account then loan amount should be taken in deposit and interest should be taken in penalty.
08 In case of non attachment of original passbook on closing of RD account by Post office except single handed While closing the RD account in which half withdrawal is taken and the Date of opening of account, Deno. Date of half withdrawal should be written on SB -07 for those offices do not attach the Passbook with voucher.
09 Transaction of all category of TD account All category of TD( 1,02,03 &5years) should be taken in proper head in daily account
10 Closing of I Yr. TD account Date of opening of account should be mentioned on SB-07
11 Affixing of date stamp on voucher Date stamp on all vouchers is usually omitted by many SOs; it should be impressed on each voucher.
12 Use of SB cover Passbook for interest or sanction of withdrawal of all categories should be sent through SB cover not by hand.
Thursday, November 19, 2009
Meeting held for proper accounting of Accounts heads on22-11-09
A Meeting was held at 1100 hrs on 22-11-09. The following APMs/PAs were attended .
01. APM Accounts and Tresury
02. Accountant
03. Sub Account Assistants
The matter was discussed in details and following action should be taken for booking of transactions in correct account head.
01.Once a account head created in the system it could not be delected at HO level.
02.Any New account head should be created by System Assistant only on approval of Sr.Postmaster.
03.The headwise figures shown in SO and BO summary are not being tallied by the concerned PA . utimately summaries or accounts shown incorrect figures.Concerned PA should tally the figures taken into account and shown in the respectively summary on daily basis and put his/her intials to having abeen checked during 1600 Hrs to 1630 Hrs with Sub Account Assistants.
04.In case of more account head in particular subject Only one identified head should be used by Sub Account, HO account and cash book .
These instructions will bring into the notice of all PAs by the concerned APMs. APMs also ensured that the instructions are being followed in true sprit.
01. APM Accounts and Tresury
02. Accountant
03. Sub Account Assistants
The matter was discussed in details and following action should be taken for booking of transactions in correct account head.
01.Once a account head created in the system it could not be delected at HO level.
02.Any New account head should be created by System Assistant only on approval of Sr.Postmaster.
03.The headwise figures shown in SO and BO summary are not being tallied by the concerned PA . utimately summaries or accounts shown incorrect figures.Concerned PA should tally the figures taken into account and shown in the respectively summary on daily basis and put his/her intials to having abeen checked during 1600 Hrs to 1630 Hrs with Sub Account Assistants.
04.In case of more account head in particular subject Only one identified head should be used by Sub Account, HO account and cash book .
These instructions will bring into the notice of all PAs by the concerned APMs. APMs also ensured that the instructions are being followed in true sprit.
Wednesday, November 18, 2009
Webcam provides for signature scanning
02 Webcames were provided to SB counter for scanning. Shri Divender PA also attached with SB branch for signature scanning. % of scanning is increased from 86 % to 92 %. All the SB Assistant should complete the task by 25-11-2009.
On review of proformance that 97% of scanning work has been completed. Pending scanning will be completed by the end of Nov 2009.A special team comprises 02 memebers namely Shri Vineet Malhotra and Shri Parminder has been constituated for scanning of signature of NSC and KVP and team will work on 28-11-2009 and 29-11-2009 will work on OTA .
On review of proformance that 97% of scanning work has been completed. Pending scanning will be completed by the end of Nov 2009.A special team comprises 02 memebers namely Shri Vineet Malhotra and Shri Parminder has been constituated for scanning of signature of NSC and KVP and team will work on 28-11-2009 and 29-11-2009 will work on OTA .
Best Postmen Team No 02 for Ist &2nd week Nov2009
A review was carried out for performance of Postmen and team and revealed that Team No 02 was achieved 94% delivery of Accountable articles which is highest amongst other 06 teams.
Tolreance limit is 5% for accountable articles. The team members are directed to achieve above 95% of delivery .
Tolreance limit is 5% for accountable articles. The team members are directed to achieve above 95% of delivery .
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